How does the BookZero QuickBooks integration work?

You connect QuickBooks Online once with your Intuit login. BookZero then pushes each scanned receipt into QuickBooks as an expense, paid from the account you choose, with the receipt image attached.

Which plan includes the QuickBooks integration?

QuickBooks and Xero sync are on the Growth plan and up. Every plan has a 7-day free trial.

Does the QuickBooks integration work in Canada and the US?

Yes. It connects to QuickBooks Online companies in Canada and the US.

Does BookZero work with QuickBooks Desktop?

No. It connects to QuickBooks Online only.

Are my categories mapped to QuickBooks accounts?

Not yet. Every receipt goes to the one expense account you pick when you connect, and the BookZero category is written into the memo so you can see it in QuickBooks.

Does it push bank transactions to QuickBooks?

No. Only receipts are pushed. QuickBooks already gets your bank transactions from its own bank feed.

What if a receipt is pushed twice?

It is not. BookZero remembers each receipt it has sent and skips it on the next push.

Integration

QuickBooks integration for receipts

BookZero scans your receipts and sends each one to QuickBooks Online as an expense, receipt image attached.

What it does: Sends each receipt to QuickBooks Online as an expense, receipt image attached.
Plan: Growth and up. Every plan has a 7-day free trial.
Works with: QuickBooks Online, Canada and US. Not QuickBooks Desktop.

Start a 7-day free trial

How to set it up

1
Click Connect on QuickBooks
In Settings, open the Integrations tab and click Connect on the QuickBooks row.
2
Sign in with Intuit, then pick two accounts
Approve access on Intuit’s page and pick your company. Back in BookZero, choose the account receipts are paid from and the expense account.
3
Export from Receipts
On Receipts, open the ••• menu and click Export to QuickBooks. It sends the receipts you checked, or all of them.
4
Your receipts are in QuickBooks
A message says how many synced. A receipt already sent is skipped next time.

What the QuickBooks integration sends

Receipt in BookZero

Vendor: Harbour Paper Goods
Date: Mar 12, 2026
Total: $134.40
Category: Office expenses
File: Receipt photo

QuickBooks expense (Purchase)

Date: Mar 12, 2026
Amount: $134.40, one line
Paid from: The account you picked
Account: The expense account you picked
Memo: BookZero: Office expenses — Harbour Paper Goods
Attachment: Receipt image, private details blacked out

Receipts only: bank transactions are not pushed, since QuickBooks has its own bank feed.
GST/HST or sales tax is not split into a tax code. Receipts in another currency than your company’s are skipped.